Talent Services Assistant

Talent Services Assistant

Talent Services Assistant

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Job Description

Human Relations - Full-time

The Opportunity
The Talent Services Assistant will create an exceptional experience for potential and current employees through professional, warm, and engaging interactions.  In addition, the Talent Services Assistant is responsible for providing hands-on, pro-active support, coordination, and facilitation of a variety of Talent Services related activities related to recruiting, on-boarding, process improvement and consistency, data coordination, employee engagement, and special events.  

Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:

  • Robust health insurance options with competitive employer contributions.
  • 401k retirement plan with a generous employer match of up to 7.5%.
  • Paid Time Off (PTO) starting at 22 days per year in addition to 9 paid holidays.
  • Flexibility through Remote Option Fridays (position dependent).
  • Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
  • Education and training reimbursement programs.
  • Discounted memberships to MVP Sportsplex.

What You’ll Do
Recruitment, Onboarding, and Employee Information

  • Create and post available job opportunities and assist with the applicant tracking database.
  • Schedule interviews for Talent Services team members as requested.
  • Ensure meeting rooms are prepared in advance of on-site or virtual interviews.
  • Perform comprehensive background check and vetting practices, including such items as reference checks, drug screens. etc.
  • Coordinate the administration of pre-employment testing.
  • Assist in the coordination of new employee orientation program. Generate ideas and implement improvements that will enhance the candidates’ experience. 
  • Facilitate the coordination of and participate in the onboarding process for new employees. 
  • Ensure all new hire paperwork is completed properly.  Complete Form I-9 document with new hires, review I-9 documents for accuracy prior to filing, and maintain tracking to conduct annual audit of I-9 documents.
  • Establish and maintain a great working partnership with Payroll to ensure all information regarding new hires, terminations, employee promotions and status changes, etc. is shared in a timely manner.
  • Support with screening and scheduling for seasonal hiring.

Employee Engagement and Events

  • Actively assist with special events and employee engagement activities.
  • Display a willingness to assist in any way needed before, during and after special events and employee engagement activities.

General Wakestream Services Support

  • Handle multiple priorities and deadlines with attention to detail, excellent follow through, and confidentiality.
  • Pro-actively look for, suggest, and act on alternative, creative, and innovative ways to best accomplish superior outcomes.
  • Exhibit foresight in recognizing potential problems, needs and/or inefficiencies, and pro-actively develop and propose solutions.
  • Greet guests upon arrival in the Talent Services Department.
  • Provide timely assistance to team members regarding basic talent services related questions and issues.
  • Receive/distribute departmental mail.
  • Assist in timely shipping of outgoing mail.
  • Assist in the cleanliness and organization of common areas.
  • Provide research and project support to the team as requested.
  • Assist in ensuring legal compliance.
  • Remain up to date on employment law and applicable compliance related topics.  Communicate any updates received to the Talent Services Team.
  • Track required employee training, certifications, and licenses.
  • Code and process invoices; submit to accounting for payment.
  • Monitor office supply inventory and place orders as needed.
  • Restock common areas as needed.
  • Schedule appointments and coordinate meeting arrangements as needed.
  • Handle all responsibilities with a high level of confidentiality.
  • Perform other duties and special projects as assigned.

What You’ll Bring

  • Associate degree in business-related field required or equivalent experience working in Human Resources.
  • Minimum of three (3) years of experience performing business related duties and providing administrative support preferred.
  • Demonstrated proficiency in Microsoft Office Suite.  Experience with Human Resources Information Systems preferred.
  • Self-starter with excellent organizational, follow-through, problem-solving, and critical thinking skills.   
  • Demonstrated excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences.
  • Strong comfort-level working with confidential and sensitive information, as well as an uncompromised commitment to the highest level of confidentiality.
  • Ability to get along with diverse personalities.
  • Must demonstrate a high degree of integrity, ethics, discretion, and dedication to the mission of the organization.
  • Ability to be flexible and handle multiple priorities in a fast-paced environment.
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