Job Description
Accounting / Finance - Full-time
SUMMARY
The Senior Associate will be responsible for the administration, coordination, and documentation of asset-related activities and insurance programs, as well as execution of day-to-day finance and treasury operations. This is a high-trust role on our Finance/Accounting Team that takes ownership of the administrative support for various personal, real estate, and investment-related assets of our Clients.
The Senior Associate position is a full-time hourly, non-exempt position. The primary work location for this position is on-site at Buttonwood’s offices in Ada, MI.
Buttonwood is seeking a forward-thinking, positive, and collaborative individual with strong attention to detail, critical thinking, and problem-solving skills, along with excellent communication and organizational abilities. The ideal candidate possesses strong administrative expertise, bringing professionalism, discretion, and a service-oriented mindset to managing assets in a sophisticated, multi-entity structure.
RESPONSBILITIES
Entity & Asset Administration
- Coordinate the formation, maintenance, and administration of legal entities, including tracking governing documents, registrations, and compliance-related records
- Administer personal and investment-related assets across multiple entities, including:
- Maintaining detailed ownership and transaction records
- Assist with valuations and compliance requirements
- Coordinating insurance coverage and renewals
- Supporting asset acquisitions, dispositions, and related documentation
- Coordinate with appropriate government organizations regarding asset transactions (e.g. Secretary of State, Customs & Border Protection, foreign government departments, etc.)
- Distribute registration and insurance materials to appropriate stakeholders
- Prepare periodic asset reports for Client or management review
Finance & Treasury Administration
- Execute and document payment and treasury activities in accordance with internal controls, approval protocols, and established procedures
- Perform daily cash management activities
- Prepare weekly and monthly cash management reports
- Receive, verify and reconcile expense reports
- Reconcile vendor accounts and statements
- Serve as a primary administrator for financial systems, including accounting software, Bill.com, Concur, and banking platforms
- Assist with the administration of bank accounts
Administrative Support
- Assist with the improvement of operational controls, procedures, and workflows across financial and asset administration functions
- Support cross-functional projects involving finance, asset management, and legal stakeholders, as needed
REQUIREMENTS
- Bachelor’s degree in Business Administration, Communications, Accounting or related field
- Minimum of 5+ years administrative, insurance, finance operations, or related experience
- Proficiency in Microsoft Office, including Excel
- Working knowledge of accounting systems or other database reporting tools preferred
- Ability to sit, stand and complete work at a computer for prolonged periods of time
ELEMENTS OF SUCCESS
- Hands-on, highly collaborative, and comfortable in a dynamic environment
- Strong verbal and written communications skills
- Excellent organizational skills and attention to detail
- Highly self-motivated and solution orientated
- Maintains a positive, pro-active approach
- Superior judgment and comfort level working with confidential, legal, and sensitive information, with an uncompromised commitment to integrity and discretion