Office Administrator

Office Administrator

Office Administrator

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Job Description

Accounting / Finance - Full-time

Job Title: Office Administrator  

Reports to: Finance Director 

Department: Administration  

                                         

Job Summary: 

Responsible for front office administrative tasks. 

 

Supervisory Responsibilities: 

None 

 

Duties/Responsibilities: 

Support daily functions including, but not limited to: 

  • Answer incoming calls, screen, and direct calls accordingly 

  • Receive guests and customers, referring these to the appropriate person as needed 

  • Operate office machines, secure service when required 

  • Prepare outgoing and incoming mail and the shipping of packages 

  • Check and update time clock records daily 

  • Maintain office supply inventory 

  • Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports 

  • Process credit card payments and reconcile credit card statements 

  • Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others 

  • Perform filing tasks and spreadsheet management as directed 

  • Assist HR Manager with processes and administrative tasks 

  • Give support to managers and office whenever possible 

  • Work a 9-hour shift Monday through Friday with overtime available 

  • Other duties as assigned to meet the ongoing needs of the organization 

 

Required Skills/Abilities:  

  • Minimum 1 year experience in front office setting 

  • Ability to work alone with minimal or no supervision 

  • Working knowledge of basic office software (such as Microsoft Office) 

  • Working knowledge of company software and procedures 

  • Great attitude and ability to work with others 

  • Good communication skills, written and verbal  

  • Attention to detail and good organizational skills 

 

Education and Experience: 

  • High school diploma or equivalent 

 

Physical Requirements (representative but not exhaustive):  

  • Sitting, crouching, kneeling 

  • Manual finger dexterity 

  • Heavy lifting; 30 pounds or more 

  • Twisting, bending, reaching, and stretching 

  • Long periods of standing 

  • Exposure to shop noise and dust 

  • Exposure to moving mechanical parts and vehicles 

  • Exposure to hot and cold temperatures 

 

Core Values: 

  • Integrity with a strong moral compass 

  • Exceptional work ethic with grit 

  • Team player attitude 

  • Innovation 

Salary Description:

$20.00 per hour with OT as needed

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