Office Administrator

Office Administrator

Office Administrator

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Job Description

Administrative / Office Management / Clerical - Full-time

Description: 

Job Title: Office Administrator

Salary: $18 an hour

Reports to: Finance Director

Department: Administration

 

Job Summary: Responsible for front office administrative tasks.

Supervisory Responsibilities: None

Duties/Responsibilities: Support daily functions including, but not limited to:

Answer incoming calls, screen, and direct calls accordingly

Receive guests and customers, referring these to the appropriate person as needed

Operate office machines, secure service when required

Prepare outgoing and incoming mail and the shipping of packages

Check and update time clock records daily

Maintain office supply inventory

Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports

Process credit card payments and reconcile credit card statements

Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others

Perform filing tasks and spreadsheet management as directed

Assist HR Manager with processes and administrative tasks

Give support to managers and office whenever possible

Work a 9-hour shift Monday through Friday with overtime available

Other duties as assigned to meet the ongoing needs of the organization

 

Required Skills/Abilities:

Minimum 1 year experience in front office setting

Ability to work alone with minimal or no supervision

Working knowledge of basic office software (such as Microsoft Office)

Working knowledge of company software and procedures

Great attitude and ability to work with others

Good communication skills, written and verbal

Attention to detail and good organizational skills

 

Education and Experience:

High school diploma or equivalent

 

Physical Requirements (representative but not exhaustive):

Sitting, crouching, kneeling

Manual finger dexterity

Heavy lifting; 30 pounds or more

Twisting, bending, reaching, and stretching

Long periods of standing

Exposure to shop noise and dust

Exposure to moving mechanical parts and vehicles

Exposure to hot and cold temperatures

 

Core Values:

Integrity with a strong moral compass

Exceptional work ethic with grit

Team player attitude

Innovation

 

Benefits: Company paid healthcare, Company paid life insurance, Other insurance available for a premium amount, PTO, Bonus eligible 2X annually, 3% annual 401(k) match.

Other requirements:

Must be able to pass a pre-employment drug screen, physical, and background check.

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