Overview:

Strengthen LIFE International’s International Ministry Department through

administrative coordination and faithful stewardship of the ministry grant process.

Description: The International Ministry Administration and Grants Coordinator provides

department-wide administrative support through scheduling, correspondence, meeting

coordination, record-keeping, logistics, and other day-to-day operational needs. The role also

administers LIFE International’s ministry grant process by communicating with applicants,

preparing and presenting grant information to the Grant Committee, documenting decisions,

and coordinating approved wire transfers with the Finance Department.

Reports to: Director of International Ministries

Responsibilities:

Department Administration

• Provide centralized administrative support for the International Ministry Department

and assist team members with day-to-day operational needs.

• Manage departmental calendars, meetings, schedules, administrative deadlines, and

shared communication rhythms.

• Prepare meeting agendas and materials, record minutes and decisions, and track

assigned action items.

• Draft and distribute timely, professional correspondence to internal teams, international

partners, and ministry leaders.

• Maintain organized departmental records, contact lists, shared files, templates,

subscriptions, licenses, and administrative systems.

• Coordinate logistics for visiting international partners, departmental events, trainings,

travel, and special meetings.

• Support the Program Manager and department leadership with special projects,

planning, and follow-through as assigned.

Grant Administration

• Serve as the primary administrative contact for ministry grant requests, communicating

requirements, timelines, status updates, and next steps.

• Review grant submissions for completeness, gather missing information, and maintain

accurate records of each request.

• Serve as a member of the Grant Committee by preparing and presenting relevant

information, documenting decisions, and tracking required follow-up.

• Communicate grant approvals, denials, deferrals, and requests for additional

information to applicants and appropriate staff.

• Coordinate approved international wire transfers with the Finance Department,

ensuring required approvals and documentation are complete.

• Track grant disbursements, reporting requirements, and closeout documentation, and

follow up on outstanding items.

• Maintain clear visibility into the grant pipeline and recommend improvements that

increase consistency, timeliness, and accountability.

Qualifications:

• Demonstrates a growing relationship with Jesus Christ

• Commitment to the core beliefs of LIFE International and the Father’s heart for life

• Has experience working collaboratively in a team environment

• A self-starting person of initiative, creativity and flexibility

• Demonstrated experience in managing projects

• Able to multi-task and manage multiple projects concurrently

• Ability to maintain a schedule in keeping up with project deadlines

• Strong interpersonal and group communication skills

• Proficient with Microsoft programs, Office 365 and computer technology

• Able and willing to travel internationally

• Demonstrates a humble and teachable spirit

Hours: Full-time

Work: On-Site (Grand Rapids, MI)