Event Coordinator

Event Coordinator

Event Coordinator

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Job Description

Marketing - 100% Commission

Job Description

Event Coordinator

Mission Statement: Motivated by the love of Christ, we promote abundant life by providing holistic services to women and men affected by unplanned pregnancy.


Position title: Event Coordinator

Position type: Staff (part-time, hourly at approximately 16 hours per week with willingness to work additional hours during event weeks)

Department: Marketing

Reports to: Marketing Director

Basic function of position: The Event Coordinator works alongside other AGR staff to plan and execute events with excellence. Annual events include spring and fall fundraising events, online #GivingTuesday event, and a Christmas event. Potential additional events include donor-hosted gatherings, open-house-style events for a variety of audiences, luncheons, and trainings.

Major Duties and Responsibilities

Major Events

·         Assists with all event logistics, including communicating with the venue, making menu/refreshment decisions, coordinating technology needs, and event timelines

·         Submits company donation requests for food and/or services

·         Purchases or rents necessary items and returns items post-event

·         Ensures that Corporate Sponsors and Table Hosts receive recognition and other incentives related to the event

·         Recruits event volunteers as needed for event prep and/or the setup and management of the event on the day of

·         Supports the Marketing Director and Finance Manager with event donation processing

·         Manages post-event attendee logistics such as entering attendance in the donor database, collecting and analyzing attendee feedback, etc.

Other Event-Related Tasks

·         Tracks AGR inventory of event-related materials (i.e. décor, props, serving items, paper products, etc.) and keeps all items organized in storage areas of basement and AGR kitchens

·         Works alongside AGR staff members to help execute smaller, internal events such as volunteer trainings, donor luncheons, community events, etc.


·         Covers the front desk on an as-needed basis

·         Participates in all required staff meetings

·         Performs other duties as assigned by supervisor

Qualifications for the Position


·         Bachelor’s Degree or higher

·         In the absence of a degree, comparable experience is required

Prior work experience: Knowledge of and experience in event planning, preferably fundraising events

Language proficiency: English required

Skills and abilities

·         Reliable transportation and willingness to drive to venues for meetings, stores for supplies, etc.

·         Ability to lift, carry, and move items as needed for events (ex: tables, banners, boxes of supplies/décor, etc.)

·         Strong organizational and administrative skills

·         Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

·         Strong verbal and written communication skills

·         Ability to handle multiple responsibilities at once, manage time well, stay within budget guidelines, and take initiative

Essential requirements

·         Belief in the sanctity of human life

·         Demonstrated emotional and spiritual maturity

·         Committed Christian who faithfully attends a local church

·         Full agreement with the AGR Statement of Faith and AGR Statement of Lifestyle

·         Proven ability to respect diversity and confidentiality

Position Elements

Available guidelines: AGR Employee Handbook

Exercise of judgment: Works closely with the Marketing Director and Marketing team while still using independent judgment on projects

Nature and level of contacts: Employees, volunteers, and donors

Supervision exercised: None

Time to perform full range of duties after entry into the position: Six months

Application Process

If interested, please email or mail a resume and cover letter to:


Attn: Kalie Bunce

Alpha Grand Rapids

1725 Division Ave S

Grand Rapids, MI 49507

For questions, please call 616.459.9955.

Minorities and persons with disabilities are encouraged to apply.