Church of the Servant Church Administrator

Maintain a Sustainable System of Administration by …​   

Regularly maintaining and updating the church operational policies essential for efficient and consistent programmatic operations on SharePoint. The COS Safe church policies, social media policies, volunteer recruitment and building use guidelines are examples of such policies that should be articulated clearly and readily available for all to access.  

Providing support to the Finance committee and the executive team, in conjunction with the church Treasurer, as they develop annual budgets, communicate financial needs to the membership, solicit member pledges and report giving histories to members.   

Providing administrative support to the co-pastors in their work with various ministry teams and staff. 

Developing and maintaining a central file of all financial, administrative, maintenance, insurance, and public sector compliance documents in conjunction with the Treasurer and Facility Coordinator. For those documents that must be renewed, such as insurance, ensure that our coverage is always current, is sufficient to protect from all losses and is competitively priced 

Managing and advising on facility rental and ensure the rental policy is implemented well. Work with the Facility Coordinator and Treasurer to ensure that proper and effective policies are maintained in this area, in terms of fee structure, workload impact of rental on COS staff and development of liability waivers. 

Managing the implementation of the food truck program on the first Saturday of each month via a scheduled rotation of leaders as well as recruiting new volunteers. Ensure positive ongoing communication with Feeding America 

Updating and Maintaining records of all council, elder, deacon and ministry teams in SharePoint. Recruit teams as needed and operate as the point person for all diaconal teams when needed. 

Preparing yearbook statistics annually along with accurate member count for denomination and classis, with assistance from pastors and elders, and provide a church directory on a bi-annual basis 

Being adept at problem solving and assisting with other requests from staff as the need arises 

Provide appropriate supervision to other staff and volunteers by ​ …​    

Creating space for daily guidance and support, and regularly assessing the service of the Facility Coordinator and the food coordinator. The Church Administrator is a member of and responsible for coordinating with the facilities team and implementing maintenance and capital improvements.  

Regularly monitoring the work of and provide feedback to office volunteers, treasurer, facility coordinator, ESL coordinator and ESL nursery staff, food coordinator and communications coordinator, refugee support coordinator and carry out annual performance reviews. 

Formulating and managing the IT team to ensure the availability of sufficient IT support services to address computer issues as they occur.  

Refining and overseeing the process of mercy and benevolence in cooperation with the mercy and benevolence team. 

Managing the volunteers serving on various Sunday rotations such as the tea/coffee and nursery schedule using ministry server pro.  

Maintain a welcoming office environment by …​    

Training and recruiting front desk volunteers 

Developing and maintaining a comprehensive log of all computer hardware and software with notice for replacement as appropriate to our needs and capacity. 

Ensuring the purchase of sufficient licenses, regular maintenance, and training, as necessary.  

Managing and maintaining the phone system within church. Maintaining all other office equipment according to current need. 

Updating office supplies and maintaining printers and copiers. 

Provide monthly reports to the executive team on issues, activities, and new projects 

Regularly attend staff meetings​  

A living faith in Jesus Christ and a commitment to the Reformed tradition  

Attend or be willing to attend COS faithfully for worship and fellowship  

Proven experience as a team leader 

A minimum of five years’ experience in a progressively responsible administrative position(s), preferably at a church or other not-for-profit organization. 

Working knowledge of, or proven ability to learn the management of SharePoint   

Proven ability to understand phone and IT systems  

Proven ability to understand and improve current administrative structures  

Gifts of hospitality, welcoming the stranger, and connecting people in community  

Bachelor’s degree preferred 

A commitment to anti-racism and reconciliation as inherent to the gospel 

Working knowledge of ministry server pro or equivalent  

Working within a diverse community of cultures will be an asset