Job Description
Administrative / Office Management / Clerical - Part-time
Job Title: CEO Executive Assistant
Reporting Relationship: Chief Executive Officer (CEO)
Department: Administration
Days Worked: TBD
Required Hours: Part time – 24 hours per week, Hourly, Non-exempt
Benefit Eligible: No
Position Summary: The primary purpose of this position is to provide exceptional administrative support to the Chief Executive Officer.
Specific Responsibilities
Support Relationships with the Board of Directors:
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Correspond clearly and professionally with Board members.
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Prepare the CEO’s Dashboard Report for quarterly Board meetings, including management of the OnStrategy™ software.
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Effectively communicate with Board Secretary regarding the Governance Calendar & Board policies.
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Make updates to the Governance Calendar, as needed.
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Keep Board policies current, including the policy review schedule.
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Annually update and distribute the Board Member roster and Officer’s slate.
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Create new Board Member recruiting packets; schedule orientation as needed.
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Schedule Board and Officer’s meetings including the annual Board Retreat:
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Send Meeting Requests and reminders.
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Prepare and send documents prior to meetings.
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Organize meals for all meetings.
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Email minutes from all meetings.
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Send Meeting Requests to Board for annual fundraising events.
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Other board relations duties as assigned by the CEO.
Support Relationships with Major Donors:
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Correspond clearly and professionally with donors.
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Work cooperatively with Development Director regarding donor contacts for CEO.
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Organize and implement a calendar of meaningful “key donor touches.”
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Prepare fund request and renewal documents.
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Other donor relations duties as assigned by the CEO.
General Duties:
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Maintain, update, and track the CEO’s professional calendar, make travel arrangements, assist with meeting preparations, and process expense reports as needed.
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Make travel arrangements for staff attending conferences including Care Net, Heartbeat Int’l, Life Matters Worldwide, etc.
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Maintain integrity of ministry data and accurately report ministry outcomes.
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Attend Prayer Summit, all-staff meetings, trainings and other PRC sponsored events, as required.
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Create PowerPoint and communicate with those involved in monthly all-staff meetings (assist with technology when needed).
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Create monthly prayer calendar and distribute to donors.
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Assist with and/or attend PRC events (Gala, volunteer events, Walk for Life, etc.), as required.
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Attend Development Team meetings and make CEO aware of pertinent information and assist with any tasks as needed.
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Post ministry updates on PRC donor Facebook page.
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Other general duties as assigned by the CEO.
Position Requirements:
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Detail focused
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Strong organizational skills
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Self-starter, able to work in fast-paced environment (independently at times) while remaining calm, and coordinate multiple projects with overlapping timelines
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Ability to learn, teach, and inform
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Team focused
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Background in cultural competence
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Ability to build and retain positive relationships
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Knowledgeable in Google documents, forms, and presentations
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Familiar and/or willing to learn Zoom, Google Meets, and TEAMS
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Demonstrated proficiency using Microsoft Office including Outlook, Word, Excel, and PowerPoint
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Excellent verbal and written skill
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Ability to maintain confidentiality while working with highly sensitive data
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Physically able to lift 25 lbs.
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Possess a valid driver’s license as well as reliable transportation (necessary for position requirements)
PRC Core Competencies & Requirements:
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Client Focus
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Interpersonal Savvy
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Managing and Measuring Work
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Resourcefulness with Problem Solving
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Ethics & Integrity
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Priority Setting
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Has a personal relationship with Jesus Christ, exhibited by a focus on prayer, study of the Bible, and interactions with others
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In agreement with the vision and mission of the PRC
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Eligible to work in the United States
*This job description is not all-inclusive and is subject to change according to the needs and vision of the ministry.