The Vocational Formation Coordinator will provide administrative support to the Vocational Formation Office, supporting students, formation group leaders, internship mentors, churches, and others for the functions of the VFO. This is a full-time, on-site position with some flexibility in scheduling working hours and remote work.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. Provide administrative support to the work and team of the VFO, including but not limited to the following key roles:

a.      Provide support for student needs, including information and logistics, forms as needed (assessment, reporting, etc.), and scheduling of meetings with other VFO team members.

b.      Review incoming communication and email to respond and distribute to ministry sites, mentors, and others as needed.

c.      Monitor pulpit supply, job posting, and SIS websites and assist churches and students with requests.

d.      Update and develop content for the VFO website along with the Communications Office.

e.      Administer the Birkman assessment process for students and mentors.

f.       Maintain the course management system for group leaders, vocational mentors, in-context learning sites, and students.

g.      Ensure clear communication and accurate tracking data for VFO and student information, including department newsletters and other communication.

h.      Coordinate events and gatherings related to the VFO, including room reservations and hospitality needs, etc.

i.       Monitor VFO finances, including processing payments to Formation Group leaders, reimbursements, and budget tracking.

j.       Follow up with any pending matters for the VFO team.

k.      Maintain and track all matters associated with student psychological assessments, including: liaising with assessment providers, communicating with students, scheduling all psych testing, maintaining a confidential database of reports, overseeing DocuSign processes for mentors and therapists, and maintaining an accurate psych assessment requirements database.

l.       Liaise as needed with other offices and departments within CTS with regard to shared projects, communication, etc.

2. Attend and participate in VFO team meetings.

3. Other duties as assigned by the VFO team for the work of the VFO and Calvin Seminary.

QUALIFICATIONS

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and ability required.

1. Effective interpersonal and public relations skills.

2. Proficiency (or willingness to become) in software utilized by the VFO, including Google Workspace, Canvas, Populi, Salesforce, and Mailchimp

3. Christ-likeness and at ease in service to others

4. Capacity to function well with confidential matters

5. Ability to accomplish assigned work independently, asking for clarification when needed.

 EDUCATION and EXPERIENCE

A Bachelor’s degree and administrative experience in higher education settings are preferred.

 COMMUNICATION SKILLS

This role will involve direct engagement with students and colleagues. As such, this person will need to be excellent in face-to-face communication. The diversity of the CTS student body will make it essential that this person be an avid listener and able to navigate cross-cultural matters effectively. This person is also able to strictly guard student confidentiality in accordance with the integrity demanded by the educational process.

 DECISION MAKING/JUDGMENT

The position requires the ability to prioritize projects and deadlines, plan effectively, think clearly, and act responsively.

 OTHER SKILLS AND ABILITIES

1. High level of organization and accuracy.

2. Creativity and energy.

3. Flexibility and ability to manage multiple tasks.

4. Ability to work independently.

 PERSONAL INTEGRITY

This position requires a person of unquestioned personal integrity demonstrated by honesty in word and deed, supportive teamwork, and the ability to keep sensitive matters confidential. Calvin Seminary is the denominational seminary of the Christian Reformed Church in North America, so the person should be familiar with or willing to learn about and respect the Christian Reformed Church in North America and her constituencies. A vibrant Christian faith and active participation in the life of a local church are essential.

 PHYSICAL DEMANDS/WORK ENVIRONMENT

The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. The position will also require some light lifting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.