Finance Manager (part-time)

Alpha Grand Rapids | September 1

1725 Division Ave South, Grand Rapids, MI 49507

Part-Time

616 481-3593

Job Description

Office/Clerical

Mission Statement: Motivated by the love of Christ, we promote abundant life by providing holistic services to women and men affected by unplanned pregnancy.

Position title: Finance Manager

Position type: Staff (part-time, hourly at approximately 25 hours per week)

Department: Finance

Reports to: Vice President of Business Operations

Basic function of position: The Finance Manager is responsible for the financial duties of Alpha Grand Rapids (AGR) with limited operations and human resources functions.

Major Duties and Responsibilities

Financial

Performs accounting functions including accounts receivable/payable, bank reconciliation, and financial data entry.
Records and maintains payroll and submits it to an outside firm for processing
Maintains relationships with financial institutions and affiliates
Works with the Development Coordinator to reconcile QuickBooks and the donor software system
Analyzes financial status of the organization and creates monthly reports (balance sheet, profit and loss statement, and cash flow statement) for the Leadership team and Board of Directors
In conjunction with other employees, prepares an Annual Budget by department including cash flow projections
Works with outside CPA throughout the year to prepare for the annual audit
Annually works with the outside auditor to prepare 1099 forms. Works with our payroll processing vendor to distribute W-2 forms to employees
Ensures operational quality, efficiency, and financial goals are obtained accurately and timely

Operations

Maintains the Records Retention Room according to the schedule detailed in the Employee Handbook
Completes annual membership renewals with affiliate organizations as well as maintains business licenses and insurance for operation

Human resources

Maintains employee and board personnel files
Sets up performance review schedules
Oversees on-boarding checklist for new employees

Other

Promotes and attends spring and fall fundraising events
Participates in all required staff meetings and other meetings concerning finance
Performs other duties as assigned by supervisor
This position is required to attend certain fundraising and volunteer events and additional events if asked. Please see the link for specific requirements. Staff Event Attendance Requirements.xlsx

Qualifications for the Position

Education: Bachelor’s Degree or related experience

Prior work experience: At least five years of experience in accounting, finance, or similar background

Language proficiency: English required

Skills and abilities

Strong organizational and administrative skills
Proficiency in QuickBooks, SharePoint, and Microsoft Office (Outlook, Word, Excel)
Ability to work independently and interact with other staff members
Capable of maintaining open communication with the President, Board Directors, and the CPA

Essential requirements