Administrative Assistant

Administrative Assistant

Administrative Assistant

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Job Description

Administrative / Office Management / Clerical - Full-time

Please apply by sending a cover letter introducing yourself and resume with salary history to: St Mark Lutheran Church, 1934 52nd St SE, Kentwood, MI 49508 or by email to 

St Mark Lutheran Church, Kentwood, MI

Position: Administrative Assistant

Purpose: The Administrative Assistant acts as the front desk receptionist for St. Mark Lutheran Church and provides overall administrative support to the church and preschool office.


· Excellent written and verbal communication skills, including exceptional spelling, proofreading and grammatical skills

· Excellent typing (50 words per minute)

· Proficiency in Microsoft Publisher and PowerPoint and basic knowledge of Microsoft Word and Excel, social media platforms and database software

· Ability to learn specialized software

· Strong organizational skills and the ability to multitask, able to deal with multiple interruptions in a courteous manner

· Courteous telephone etiquette and working knowledge of multi-line phone system

· Ability to maintain confidentiality in all matters

· This is a non-member position


Primary Duties and Responsibilities:

· Receive, sort and distribute daily mail and packages. Check email and reply as needed.

· Greet and direct visitors; answer incoming calls, direct or take messages as needed

· Layout, type and edit publications; working with ministry staff to compile weekly worship bulletins, weekly news, and monthly newsletter

· Complete all announcement slides, worship slides, special program slides

· Enter weekly attendance and communion

· Order Sunday altar flowers as needed

· Building and event scheduling (room requests) approve/coordinate building usage; maintain calendar of events; distribute room keys and maintain key log

· Handle all updates to the website, Facebook and other social media platforms, working with staff to maintain current/accurate information

· Maintain telephone system ensuring that the information line with Worship times are correct

· Notifies Pastor(s) and Elder(s) of hospital or other illness calls

· Compile voters’ assembly information packet (agenda, ministry reports, financial reports, election info, proposal info and recommendations, etc.)

· Publish updated membership directories semiannually (after voters’ meetings)

· Coordinate arrangements for baptisms, weddings and funerals (including but not limited to information gathering, mailings and scheduling, notification of appropriate staff and volunteers, preparation of certificates and funeral bulletins)

· Compile reports for elders – family lists, ministry referrals, sufficient event reminders, 4 week absent reports, etc.

· Revise and update membership statistics and complete quarterly and yearly statistic reports

· Type membership letters to members and congregations for transfers/releases; provide membership statistics as requested by member or receiving congregation

· Assist with the organization and maintenance of all church files. This includes but is not limited to all membership and student files

· Create and assemble visitor information packets

· Schedules new member reception, prepares elder information folder

· Schedules all ushers, greeters, elders, sound console attendants, tellers, bulletin assemblers

· Helps to recruit volunteers, maintains volunteer database

· Produce needed membership and attendance reports and mailing labels as requested for members and students

· Maintain all school enrollment forms

· Prepare and distribute enrollment packets

· Create class lists and emergency contact lists

· Record absences in the school and report to the health department

· Prepare and submit immunization report for the preschool school to the County

· Prepare student records and arrange for their transfer to or from other schools

· Handle student injuries and emergencies according to school policy

· Assumes responsibility for any other duties assigned by the Church Administrator

Accountable to: The Administrative Assistant is accountable to the Church Administrator.

Hours: Monday – Friday, approximately 30 hours per week

Benefits: Paid time off (Vacation, Sick/Personal, Holiday), Retirement, Disability and Survivors Plans