Job Description

Accounting / Finance - Full-time

NOTE: This position is in office (in-person), downtown GR

Administrative Assistant to Executive Office & Partner Relations

Overview:  Provide comprehensive administrative support to the Executive Office of LIFE International, facilitate Partner Relations administration, and collaborate cross-functionally to advance the office’s mission and strategic priorities.

 

Reports to: Director of Executive Office & Partner Relations (who serves as Executive Assistant to the President)

 

Responsibilities:

Provide Administrative Assistance to the Executive Office Director and President

·      Maintain Executive Office files and keep office manageable and functional

·      Coordinate travel plans and reservations for President and Dir. of Exec. Office travel (natl, intl)

·      Monitor travel changes and assist with itinerary check-ins and adjustments as needed during trips

·      Assist in preparation for speaking engagements and office meetings: logistics, communications, preparing materials/PowerPoint presentations, hospitality

·      Assist with meeting documentation and follow up and communicate information as directed to the appropriate staff members and/or ministry partners

·      Be familiar with all computer system applications and assist/provide troubleshooting for the Dir. of Exec. Office and President as needed

·      Coordinate with Dir. of Exec. Office to initiate lodging, meals, travel support and hospitality for board meetings, as well as assisting with preparation of board packets and materials for meetings  

·      Provide regular screening and organization of President emails, as well as bringing priority emails to the attention of the Dir. of Exec. Office or President

·      Assist the Dir. of Exec. Office as needed with planning, scheduling appointments, maintaining calendar schedules, etc.

·      Manage executive office expense processing and submit expense requests and reports

·      Provide support for Donor Briefing Weekends (expense management, admin. duties)

·      Draft correspondence as needed for Dir. of Exec. Office and President as needed

·      Answer phone calls for Executive Office and serve as part of backup team for organization calls

·      Serve the President’s Cabinet as needed for recording and documenting meeting notes

·      Assist with other departmental or organizational projects as needed

 

Partner Relations Administration

·      Perform primary data entry of all supporting partner records/coding and all donations and pledges

·      Additional event gift and follow-up processing

·      Work closely with the Dir. of Exec. Office and Partner Relations (database administrator) to ensure consistency across all donor records and codes

·      Monitor, set-up, edit, and record all automated recurring gifts and credit card/ACH gifts

·      Receive all general inquiries from supporting partners and reply and/or direct to appropriate staff

·      Execute daily bank deposits (digital and bank runs) and daily donation reports

·      Manage/run receipts for all gifts and special acknowledgements for all Donor Advised and IRA gifts

·      Draft/update regular receipt thank you letters

·      Manage/run all initial pledge statements for events and ongoing progress statements

·      Compile and send new donor packets

·      Execute monthly reconciliation and reporting processes

·      Monitor and run reports for monthly partners, Global Prayer Shield, and giving partner prayer cards

·      Monitor/update records for unsubscribes, address changes, NCOA list adjustments

·      Oversee and execute processing of annual giving statements

·      Assist Dir. of Exec. Office/Partner Relations in annual audit support (with reporting and donor confirmation statement processes)

·      Maintain documentation of processes and equip backup data entry/deposit staff as needed

 

 

Qualifications:

·      Demonstrates a growing relationship with Jesus Christ

·      Committed to the Sanctity of Human Life values and lifestyle

·      Effective oral and written communication skills

·      Demonstrates sensitivity in cross-cultural settings and relationships

·      Skilled and experienced in project management

·      Proficient in knowledge of Microsoft software applications (Office 365, Word, Excel, Power Point, Outlook) Strong spreadsheet management experience is a plus.

·      Able to work well with a team as well as independently

·      Maintains a professional presence and conduct and is able to uphold confidentiality

·      Occasional availability after normal work hours and weekends as needed (travel arrangements / changes, etc.)

·      Able to manage a variety of tasks and deadlines

PLEASE APPLY BY Seding cover letter and resume via email to Debi@lifeinternational.com 

WEBSITE: www.lifeinternational.com