Job Description
Administrative / Office Management / Clerical - Full-time
The Opportunity
The Paralegal/Executive Assistant will serve as a hands-on liaison to provide high quality concierge services and pro-active administrative support for the Vice President & General Counsel – RDV Corporation and the Director of Relationship Management. The Paralegal/Executive Assistant will assist in cultivating excellent communication, efficient processes, and a superior collaboration between the employees, family members, and external partners that they serve.
Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:
- Robust health insurance options with competitive employer contributions.
- 401k retirement plan with a generous employer match of up to 7.5%.
- Paid Time Off (PTO) starting at 22 days per year in addition to 9 paid holidays.
- Flexibility through Remote Option Fridays (position dependent).
- Grab and Go Deli/Market with employer-provided account credit of $650/year.
- Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
- Employer paid parking in the heart of downtown Grand Rapids.
- Education and training reimbursement programs.
- Discounted memberships to MVP Sportsplex.
What You’ll Do
- Provide administrative support for the Vice President & General Counsel – RDV Corporation and the Director of Relationship Management including
- Calendar management
- Meeting scheduling, coordination, and preparation
- Travel arrangements
- Document and file management
- Expense reporting
- Project work
- Handles multiple priorities and deadlines with exemplary follow through and confidentiality.
- Exhibits foresight and initiative in recognizing potential problems, needs and/or inefficiencies, and pro-actively proposes alternative, creative, and innovative ways to best accomplish superior outcomes.
- Provide project support and coordination for a variety of projects related to legal matters and otherwise, including research, planning, reporting, creating timelines, tracking, follow up, and in some cases project leadership.
- Assist with the facilitation and coordination of on-site events, employee events, and special meetings.
- Organize and accurately maintain files, facilitate items that require approval/signature, and manage data.
- Write, proofread and/or edit as appropriate legal correspondence and documents as assigned.
- Maintain contract management system, seek to renew/update contracts as needed.
- Create dockets for legal matters to ensure efficient workflow, ease of access to documents, and effective time management.
- Support corporate governance activities.
- Oversee the Power of Attorney process for G3 households as assigned. Maintain and update forms, coordinate various signatures, and handle paperwork.
- Receive and distribute incoming mail; follow through on correspondence as appropriate.
- Assist with special projects as assigned. Provide general support and assistance to other office staff members as assigned.
What You’ll Bring
- Associate degree and a minimum of five years administrative support experience required; professional office experience preferred.
- Familiarity with common legal terms and documents.
- Experience reviewing contracts and maintaining a contract management system.
- Excellent writing and communication skills.
- Ability to handle multiple priorities and deadlines with exceptional attention to detail, organization, confidentiality, and follow through.
- Self-starter with excellent problem-solving, critical thinking, and analytical skills; high degree of initiative and intellectual curiosity.
- Demonstrated excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences and stakeholders.
- Strong judgment and comfort-level working with confidential, sensitive, and proprietary information, as well as an uncompromised commitment to the highest level of confidentiality.
- Ability to get along with diverse personalities and a desire to work in a cross-functional team environment.
- Must demonstrate a high degree of integrity, ethics, discretion, and dedication to the mission of the organization.
- Demonstrated proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; database experience preferred.
- Must be able to work an irregular schedule, evenings or Saturdays as needed, with additional hours as required.