Job Description
Administrative / Office Management / Clerical - Part-time
Monroe Community Church (MCC)
Position – Office and Facilities Coordinator
Position Summary: The Office and Facilities Coordinator supports the staff, leadership, and the congregation of MCC by providing administrative support and ensuring the maintenance of our building and grounds.
Qualifications
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Must be a mature Christian with a deep and growing relationship with Christ
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Must be a part of the MCC community or be willing to make MCC one’s church home.
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Must have proficiency in administration, communication, event coordination, and database maintenance and reporting
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Must demonstrate the following abilities:
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Strong organizational and interpersonal skills
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Strong team player
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Attention to detail
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Proactive approach to problem-solving
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Responsiveness
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Flexibility and adaptability
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Time management
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Ability to maintain confidentiality regarding sensitive information
Responsibilities
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Administrative:
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Provide administrative support to church staff, volunteers, and ministries including, but not limited to, scheduling, documentation, and reporting
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Ensure all incoming communication (mail, phone calls, web inquiries, social media messages, etc.) and deliveries are handled accordingly
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Oversee database management and related projects (gifts inventories, directory, etc.)
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Assess, establish, and maintain internal communication structures (shared drives, calendars, task lists, Planning Center, etc.)
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Manage office (track supplies, organize files, print materials, etc.)
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Attend and participate in staff meetings and MCC planning meetings; submit monthly staff reports to Council
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Schedule Sunday hospitality volunteers
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Assist the treasurer as needed
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Relational:
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Serve as the public face of MCC, providing hospitality and assistance on behalf of the church
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Be present and available in the building Monday through Thursday, 9am – 3pm.
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Act as community contact for events, services, emergencies, and charitable requests
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Serve as a liaison with our building tenants for annual contract renewal/review and building maintenance/usage issues
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Coordinate with the MCC Facility Events Coordinator to serve as point of contact and support for facility rentals
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Communication:
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Prepare weekly announcement emails in a timely manner
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Work with other staff to create and share social media posts regularly
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Print materials as needed in coordination with staff and tech volunteers
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Ensure website content and church calendar are up-to-date and accurate
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Create and share online forms (sign-ups, surveys, etc.)
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Facilities Oversight:
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Oversee and manage building access
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Ensure building is clean and welcoming
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Oversee and coordinate facility maintenance, repairs, and security operations, including relationships with vendors (such as cleaning, IT, security, snow removal, etc.), ensuring work is completed as agreed
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Schedule volunteer work days to assist with facility and equipment maintenance and repairs
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Ensure equipment is well-maintained and functional; coordinate maintenance and repair services as needed.
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Manage, monitor, and order supplies, equipment, and furniture as needed
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Schedule annual inspections (e.g., LARA Child Care Licensing, fire alarms, fire extinguishers, etc.)
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Schedule ArtPrize volunteers
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Work with the Facilities volunteers as needed
Preferred Experience:
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Content Creation (e.g., Social Media Platforms, Canva)
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Google Suite
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Mailchimp
Accountability:
The Office and Facilities Coordinator:
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Reports to the head of staff
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Maintains accountability to MCC Council
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Works closely with other ministry staff and volunteers
Hours and Compensation:
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Part time (25–30 hours per week, including Sunday mornings), ideally:
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Monday–Thursday, 9am–3pm
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Sunday, 9:30am–12:30pm
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$20–27/hr based on experience
Code of Conduct for MCC Staff and Ministry Leaders:
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We seek to become more and more a people of prayer, praying for one another and with one another.
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We strive to listen first.
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We will serve others with humility, empathy, and patience, encouraging all to use and develop their gifts.
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We will cheer each other on, help each other succeed, and hold one another accountable.
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We will try to experience as much joy in our work as possible and share this joy with others.
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When complaints or conflicts arise, we will address issues directly and professionally (Matthew 18).
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We will aim to live, serve, and support our congregants in serving our community at a sustainable pace.